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JOB ANNOUNCEMENT: Operations & Development Coordinator

Washington Physicians for Social Responsibility (WPSR) is a 40-year-old, physician-led advocacy organization working to create a healthy, just, peaceful, and sustainable world. We take on the gravest current threats to human health and survival - nuclear weapons, economic inequity, and a climate crisis driven by dependence on fossil fuels. Through its three issue-based programs, WPSR leverages the credible and trusted voice of healthcare professionals to educate the public, influence decision-makers, and promote public policies that support our mission -- including local, state-level, and national action to address the climate crisis. 

We’re seeking applicants who share the deep commitment of our organization and the passion of members to fight for health, equity, and peace. We look for smarts, superlative written, interpersonal and organizational skills, an eagerness to learn, and a demonstrated record of success in supporting and managing administrative and development operations. The most promising candidates will be proven self-starters with excellent judgment, the ability to juggle multiple projects, and impeccable attention to detail.

The person in this position must demonstrate cultural competency and be committed to equity and social justice, treating everyone—donors, partners, volunteers, colleagues— with respect and dignity regardless of race, ethnic background, gender, sexual orientation, or socioeconomic background.

We strongly and sincerely encourage applications from people of color; immigrant, bilingual, and multicultural individuals; d/Deaf people and people with disabilities; members of LGBTQIA+ and gender non-conforming communities; and people with other diverse backgrounds and lived experiences.

To learn more about our work, our approaches, and our values, please visit our website.

POSITION SUMMARY

The Operations Coordinator (OC) oversees the daily functioning of WPSR’s Seattle office and provides administrative and operational support to Executive & Development staff. As the first point of contact for many people contacting and visiting WPSR, the person in this role sets the tone for our employees’ and visitors’ experiences with the organization. The OC reports to the Executive Director and participates in a broad array of activities connected to the regular operations and healthy functioning of the organization. Great communication skills, a positive attitude, good attention to detail, and the flexibility to adapt to changing needs and priorities are essential for success in the role.

This is a part-time, non-exempt position located in our Seattle office but with significant opportunity for remote work. Periodic early morning, evening, and weekend hours will be required, namely in association with WPSR events.

PRIMARY RESPONSIBILITIES

  • Coordinate daily office operations at our Seattle office. Create and update office procedures, maintain office supplies, process incoming and outgoing mail, basic banking, maintain online filing systems, and assist with ensuring smooth functioning of computing and communications technology.

  • Welcome and assist callers and visitors, manage calendars for shared meeting spaces, and respond to general email requests and written correspondence.

  • Serve as the primary point of contact with Seattle office vendors and contractors, including building management.

  • Maintain the condition of and coordinate staff in supporting the regular upkeep of the office.

  • Support the operational and administrative aspects of WPSR’s development & fundraising work including donation processing, database and data management, donor communications, volunteer management, and event support.

  • Receive and process donations and other payments made to the organization.

  • Support staff onboarding and training processes.

  • Support internal meetings, staff recognition, and events as needed.

  • Perform various administrative functions as needed, such as scanning, photocopying, filing, inventory, and data entry.

  • Contribute one’s own ideas, perspectives, and lived experiences to the emerging culture and ongoing programmatic work and organizational development of WPSR.

  • Assume other responsibilities and explore new opportunities that arise with the evolving needs and aspirations of the organization.

REQUIREMENTS

  • Ability to authentically connect WPSR’s mission and aspirations with one’s own personal experiences

  • Demonstrated ability to cultivate relationships and work effectively and respectfully with politically, ideologically, culturally, and geographically diverse people and communities

  • Approximately two years of experience in administrative or operational settings

  • Experience providing logistical or clerical support to teams and individuals

  • Experience creating systems and processes to improve service and promote access

  • Demonstrated success at juggling multiple projects at a time

  • Ability to be self-directed, take ownership, and see projects to completion in a timely manner

  • Strong verbal, non-verbal, and written communication skills, and a strong customer service orientation

  • A desire to learn about the basics of the issues WPSR works on, and how we work to address them, and who is most impacted by them.

  • Humility and curiosity, and an understanding of how these qualities are connected to success in this role

  • Demonstrated capacity for self-reflection

  • Proficiency with Google Suite (now Google Workspace) Microsoft Office (Outlook, Word, Excel, PowerPoint, and SharePoint) and Adobe (Acrobat DC) and ability to adapt to new technologies

  • Ability to take part in occasional meetings and events outside of core business hours

COMPENSATION & BENEFITS

In addition to a positive and flexible work culture, we attract, retain, and motivate exceptional people with an equitable and competitive compensation package. Salary ranges are set according to an explicit compensation policy, and relevant data are reviewed when setting ranges for each position. The anticipated starting pay for this position is $20 per hour. This position does not include health benefits, however staff earn paid time off and sick leave, and receive a pro-rated portion of a semi-monthly stipend to support costs associated with use of personal technology. There is also an option to contribute to pre-tax 401k retirement and health savings accounts. 

TO APPLY

Applications must be submitted via Indeed.com at the following link: https://www.indeed.com/job/climate-program-organizer-729872eed2fe7767. No phone calls, please.

Please submit your resume and a cover letter expressing your specific interests through our online application portal. Applicants will receive an automatic acknowledgment upon submission of materials. WPSR is committed to creating conditions where all candidates are able to fully express their talents and potential and invite you to let us know if there are any accommodations that we can provide to support you in your pursuit of this role.

Deadline: Complete applications submitted with a thoughtful cover letter will be reviewed on a rolling basis, and the position will remain open until filled.

We seek to recruit and retain talented applicants from a diverse candidate pool. We especially welcome applicants who support our organization’s core values: science, sustainability, compassion, peace, justice, and equity. WPSR provides equal employment opportunities with no discrimination against any individual with respect to compensation, terms, conditions, or privileges of employment because of race, color, age, religion, sex, gender identity, sexual orientation, national origin, or disability.

To learn more about our organization, please visit www.wpsr.org.
Thank you for your interest!