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Job Description: Development & Operations Coordinator

Washington Physicians for Social Responsibility (WPSR) is a 40-year-old, physician-led advocacy organization working to create a healthy, just, peaceful, and sustainable world. We take on the gravest current threats to human health and survival - nuclear weapons, economic inequity, and a climate crisis driven by dependence on fossil fuels. Through its three issue-based programs, WPSR leverages the credible and trusted voice of healthcare professionals to educate the public, influence decision-makers, and promote public policies that support our mission -- including local, state-level, and national action to address the climate crisis. Learn more at www.wpsr.org.

We’re seeking applicants who share the deep commitment of our organization and the passion of members to fight for health, equity, sustainability, and peace. We look for superlative written, interpersonal, and organizational skills, an eagerness to learn, critical thinking and problem-solving skills, and a record of supporting and managing development and operations efforts. The most promising candidates will be independent and resourceful, and collaborative team players, and people with the ability to juggle multiple tasks and projects, great judgment and attention to detail.

The person in this position must demonstrate cultural competency and be committed to equity and social justice, treating everyone—donors, partners, volunteers, colleagues— with respect and dignity regardless of race, ethnic background, gender, sexual orientation, or socioeconomic background.

We strongly and sincerely encourage applications from people of color; immigrant, bilingual, and multicultural individuals; deaf people and people with disabilities; members of LGBTQIA+ and gender non-conforming communities; and people with other diverse backgrounds and lived experiences.

To learn more about our mission, work, and values, please visit our website.

POSITION SUMMARY

The Development & Operations Coordinator (DOC) reports to the Executive Director and oversees the day-to-day operations of WPSR and provides administrative, operational, fundraising, and membership development support to the Executive Director, board, & staff. As the first point of contact for those contacting WPSR, the DOC sets the tone for people’s experience with the organization. Great communication skills, a positive attitude, attention to detail, and the flexibility to adapt to changing needs and priorities are essential for success in the role.

This is a full-time, non-exempt position based in our North Beacon Hill, Seattle office, but with significant opportunity for remote work. Periodic evening and weekend hours are required, namely in conjunction with WPSR events.

OPERATIONS RESPONSIBILITIES (20%)

  • Coordinate WPSR operations, including creation and updating of office procedures, maintain office supplies, process mail, handle basic banking, maintain online filing systems, and ensure the smooth functioning of our systems and equipment.

  • Welcome and assist callers and visitors, respond to general emails and voicemails, and serve as the primary point of contact with vendors and contractors.

  • Maintain the condition of and coordinate staff in supporting the regular upkeep of the office.

  • Support staff onboarding and training processes, internal meetings, and staff recognition.

  • Perform other operations and administrative functions as needed, such as scanning, photocopying, filing, inventory, and data entry. 

COMMUNICATIONS RESPONSIBILITIES (35%)

  • Lead WPSR’s communications strategy, including oversight and integration of WPSR brand identity into written and electronic (email, web, social media) communications

  • Support the production and updating of materials for donor outreach, fundraising campaigns, and program-related communications

  • Produce occasional reports/presentations for board meetings and the Executive Director

  • Actively manage and document donor, sponsor, and institutional funder relationships, actions, and notes to assure accurate, timely, and consistent donor engagement and communications

DEVELOPMENT RESPONSIBILITIES (35%)

  • Support the operational and administrative aspects of WPSR’s development & fundraising work including donation and payment processing, database and data management, and donor/member communications

  • Support the Executive Director, consultants, and others in organizing and executing WPSR’s major annual fundraising event, and other events as requested

OTHER RESPONSIBILITIES (10%)

  • Train and equip staff, board members, and volunteers with the knowledge, tools, and support needed to effectively engage in communications, fundraising, and membership engagement

  • Contribute one’s own ideas, perspectives, and lived experiences to the emerging culture and ongoing programmatic work and organizational development of WPSR

  • Assume other responsibilities and explore new opportunities that arise with the evolving needs and aspirations of the organization

QUALIFICATIONS/REQUIREMENTS

  • Approximately two years of experience in administrative or operational settings, or equivalent experience

  • Experience providing logistical or clerical support to teams and individuals

  • Demonstrated success juggling multiple projects at a time

  • Ability to be self-directed, take ownership, and see projects to completion in a timely manner

  • Strong verbal, non-verbal, and written communication skills, and customer service orientation

  • Experience creating systems and processes to improve service and promote access

  • Ability to authentically connect WPSR’s mission with one’s own personal experiences

  • Demonstrated ability to cultivate relationships and work effectively and respectfully with politically, ideologically, culturally, and geographically diverse people and communities

  • Proficiency with Google Suite/Workspace, Canva, CRM/donor database experience, PDF platforms, spreadsheet management and an ability to learn and adapt to new technologies

  • A desire to learn about the issues WPSR works on

  • Humility, curiosity, and an understanding of how these qualities relate to success in this role

  • Ability to take part in occasional meetings and events outside of normal business hours

COMPENSATION & BENEFITS

The anticipated starting pay for this position is $28-30 per hour. Starting salary depends on qualifications and relevant experience.

In addition to a positive and flexible work culture, we attract, retain, and motivate exceptional people with an equitable and competitive compensation package. WPSR offers all full-time employees a top-notch fully employer-paid medical, dental and vision plan. Employees have access to a pre-tax 401(k) withholding option, plus HSA and FSA options. Paid leave starts at 2 weeks per year, and increases to 3 weeks after 1 year of continuous service, and to 4 weeks after 3 years. Total paid time off starts at ~5 weeks and includes PTO, 2 floating holidays, the week between Christmas and New Year, and 11 paid holidays. We proudly offer a highly collegial, collaborative, and inclusive work culture, with significant flexibility and strong support for work-life balance.

TO APPLY

Please submit your resume and a cover letter expressing your interest in this position through our online application portal. Priority will be given to applications submitted by August 1, 2024. Applicants will receive an acknowledgment after submitting materials, and can expect updates from WPSR once the priority deadline has passed. We are committed to creating conditions where all candidates are able to fully express their talents and potential and invite you to let us know if there are any accommodations that we can provide to support you in your pursuit of this role.

Thank you for your interest in joining WPSR!